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How to Save Time and Stay Organized Using Google Workspace Tools

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Ready to save money, time, and paper in your organization? Look no further! Schedule a FREE consultation with Strike Streamlining HERE to learn more about how streamlining can help you. 

Managing operations within your business requires balancing dozens of moving parts, such as meetings, approvals, records, and communications, all while staying organized and on schedule. 

For many, the administrative side of things can quickly become overwhelming. Between endless document versions and overflowing inboxes, it’s easy to feel like you’re always one step behind. 

Fortunately, you don’t need complicated new systems to simplify your day-to-day work. Google Workspace offers powerful, built-in tools that can make a real difference in how efficiently you operate. Let’s explore two common pain points and the simple solutions that can help streamline your workflow: 

Struggle #1: Overcoming Email Overload and Scattered Communication

Keeping up with constant email threads, meeting updates, and document requests can feel like an uphill battle. Important information gets buried in inboxes, making it hard to stay on top of what needs attention. This leads to missed details, duplicated work, and unnecessary stress. Without a central hub for communication, it’s easy for even simple tasks to become overwhelming.

Google Workspace Tip #1: Stay Organized with Google Chat and Gmail Labels

Google Chat makes it easy to keep team conversations, document links, and quick updates all in one place without overloading your inbox. You can create dedicated chat spaces for different projects or committees, ensuring the right people see the right information. 

Within Gmail, labels and filters help you automatically sort messages by topic, sender, or priority. Together, these tools keep communication organized, clear, and easy to manage.

Struggle #2: Managing Approvals and Follow-Ups Efficiently

Managing approvals, reminders, and status updates can feel like a full-time job in itself. Important requests often get buried in long email threads or overlooked entirely. This leads to delays, duplicate work, and unnecessary back-and-forth communication. Without a system to automate or track these tasks, it’s difficult to maintain consistency and accountability.

Google Workspace Tip #2: Automate Approvals with Google Forms and Sheets

With Google Forms, you can create a quick digital form for approvals, requests, or submissions and automatically capture responses in a connected Google Sheet. This setup provides an instant overview of what’s been submitted, what’s pending, and what’s approved. 

You can even enable email notifications so stakeholders are alerted automatically when a form is completed. By using these simple tools, you eliminate the guesswork and manual follow-ups that often slow things down.

Start Streamlining with Google Workspace and Strike Streamlining

Streamlining doesn’t have to mean overhauling your entire system. 

It starts with small, smart improvements using tools you already have. Google Workspace provides a powerful foundation for better organization, faster collaboration, and fewer administrative headaches. By tackling common challenges like scattered communication and approval delays, you can reclaim valuable time in your day. 

If you’re ready to take your workflow to the next level, Strike Streamlining can help you build on these tools and fully automate your processes. 

Click HERE to learn how we make streamlining simple, effective, and stress-free.

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Streamlining Communication: Is It Necessary and How Can You Do It?

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This post may contain affiliate links. For more information, please see our disclosure here.

By receiving your customized, one-on-one virtual training with us, you’re one step closer to seamlessly automating your tasks and creating a paperless office! Learn more HERE!

Effective communication is key for any organization’s success. According to research, organizations that communicate effectively tend increase their productivity by as much as 25% 

Why? 

Effective communication ensures that employees and managers have the information needed to perform well, complete tasks, and build a positive environment. However, as employees get busier, the company takes on more projects, and more people join the organization, having access to information is more important than ever, but it can also be extremely difficult. 

If the right systems aren’t in place, information can get lost and/or sent to the wrong person, leading to delays and missed deadlines. This is something we don’t want. 

Streamlining communication is an effective way to ensure that the right people get the right information at the right time without confusion, delays, and stress. It’s a great way for co-workers to interact with each other and build positive relationships.

Let’s take a look at a few tips as to how your company can streamline communication: 

Use A Project Management System 

A project management system is a software tool that allows you to organize, manage, and track your projects. 

Let’s say your organization brings on a new project this year, while still working on two other projects that were started last year. In order to ensure that there are no errors, mix-ups, or miscommunications, it’s best to keep contact and information surrounding each project separate from each other. 

Project management systems allow you to set up separate spaces for each project, so those working on a project can communicate in their assigned ‘discussion feed’, which helps lead to clarity on roles and tasks and ensure that there is no miscommunication in any area. 

Use a Single Tool

 While it’s great that there are various options to communicate with employees, send newsletters, and more, it can also negatively impact job performance.  

The main reason for this is that switching between different tools and learning how to use each unique program can be stressful and time-consuming. Being able to identify which tool works best for you and eliminating the others can save you many hours in your work week, allowing you to focus on other more important tasks that may arise. 

For example, if you have a company newsletter, instead of using 2-3 programs to send out updates, share news, and ask for help, you may want to consider only using one, such as Google or Microsoft (which we provide training for!). This way information can get out in a timely manner. 

While streamlining communication may not be necessary for an organization to run, it’s still something that’s vital for employee and organizational success. It helps to increase transparency, clarity, and access to information and can be beneficial for the organization as a whole. 

If you’re looking to bring success to your organization, save time and money, and remove any unnecessary steps from any of your business processes, not just communication, click HERE to schedule a free consultation with us!